Several factors have recently come together to make going paperless a realistic investment for many companies. In this series of blog posts, we will explore some of the factors of going paperless including the benefits and components.
In the past, going paperless had been a challenge for companies because of limited technology. Companies that had previously gone paperless often had to create alternative methods of achieving processes including substituting ways to handle on-going document storage, electronic Part 11 compliance and data collection in the field (more on this below). As a result, these companies had many complicated paperless processes.
Today, the components of paperless systems are widely available and simplified. This is a result of advancements in technology and acceptance of compliance requirements. Integration of the following components have opened the door to low cost paperless implementations and productivity and cost saving benefits:
- Acceptance of Part 11 – with electronic signatures and audit trails
- Automation of processes and workflows
- The ability to access and record data in the field
- Calibration and maintenance technician buy-in
- The ability to store data in an organized, guaranteed manner without the risk of broken links and lost files
Advancements in technology have also created numerous additional paperless benefits. These benefits include efficiently utilizing capital within a company by cutting labor intensive, inefficient work and eliminating the need to file paper data sheets. In addition, going paperless also enables vast data tracking capabilities and implements powerful key performance indicators. The ability to track data is especially beneficial across multiple manufacturing sites at a corporate level. By moving to a paperless system and leveraging technology, you can cut unnecessary spending.
Going paperless provides facilities with return on investment in several significant areas:
- Improved compliance with audit trails, e-signatures and controllable review processes
- Reduced cost in personnel time and storage areas
- In-depth data analysis
- Automated rather than manual workflows
In our next blog, we will discuss the alignment of these components and how to effectively leverage technology for maintenance and calibration through workflow automation.
Click here to view a recorded version of our “Leveraging Technology for Maintenance and Calibration: Going Paperless” webinar.
Read the Leveraging Technology for Maintenance and Calibration Series:
Blog 1: Going Paperless
Blog 2: Workflow Automation
Blog 3: Work Execution
Blog 4: Document Storage
Blog 5: Mobile Coverage